Job Opening: Warehouse and Program Assistant

June 10, 2024

REPORTS TO: Vice President of Programs
FLSA CLASSIFICATION: Part-time, Non-exempt

POSITION DESCRIPTION: The Warehouse and Program Assistant (the Assistant) is the primary shipping, receiving, and inventory clerk for United Through Reading’s (UTR) primary storage, packing, and distribution hub in San Diego, CA. The Assistant is also the primary monitor of the Mobile Story Station West (MSSW), coordinating with the Senior Manager of Special Projects to ensure it is maintained, parked securely, and serviced on schedule and as needed. The Assistant supports the Programs team in providing comprehensive and effective program delivery in the greater San Diego area.
PRIMARY WORK LOCATION: UTR’s storage facility in central San Diego, CA, and home office.

RESPONSIBILITIES:

• Maintain accurate inventory of all physical assets stored in UTR’s storage facility
• Receive, unpack, shelve, organize, and inventory incoming shipments
• Pack and ship outbound shipments
• Ensure storage facility is kept secure, is tidy, and that assets (in particular new children’s books and related program delivery and support items) are protected from conditions that would render them unusable
• In coordination with the Senior Manager of Special Projects or designee, ensure the MSSW has adequate and secure parking and is maintained, cleaned, and serviced on schedule and as needed
• Create, maintain, and consistently update inventory and shipping/receiving records in the customer relationship management (CRM) database
• Professionally represent UTR at events
• Utilizing the MSSW and/or other program collateral to encourage participation, record service members, Veterans, and military families members reading to the children in their lives, and distribute books to military families
• In close coordination with the Vice President of Programs, continually assess storage, shipping, receiving, and inventory needs, the condition and utilization of the MSSW, and recommend improvements
• Other duties as assigned

EDUCATION AND EXPERIENCE:

• Demonstrated and impactful experience working with diverse teams
• Demonstrated and impactful experience in shipping, receiving, and inventory management
• Experience with or knowledge of military culture and customs a plus; military veteran or spouse preferred

ESSENTIAL QUALITIES:

• Proactive problem-solving abilities
• Detail-oriented and effective time management skills
• Encourages and practices critical thinking
• Maintains a respectful and accepting approach to others
• Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization
• Exhibits work behaviors consistent with the organization’s core values
• Strong administrative and organizational skills
• Ability to work both independently and in teams
• Proficiency in Microsoft Office, Google Suite Applications, and Project Management Software (preferably Asana)
• Strong interpersonal, written, and oral communication skills

WORK ENVIRONMENT:

• Though United Through Reading is a primarily virtual organization, the primary work environment for this role is UTR’s storage facility
• In coordination with the Vice President of Programs, when not needed on a given workday in the storage facility, other administrative and similar tasks may be performed from home or personal office space, utilizing online services and video and audio conferencing
• Home or personal office space must have stable broadband Internet access
• Must maintain reliable mobile telephone service, including voice, text, and data
• Reliable transportation as well as up-to-date automobile insurance is required
• Additionally, some travel will be needed to support local events
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Ability to travel and be flexible

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• The employee must frequently lift and/or move items up to 25 pounds and occasionally lift and/or move items up to 50 pounds
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus
• While performing the duties of this job, the employee is regularly required to sit, stand, and walk; use hands to handle or feel; reach with hands and arms; talk; and hear

Please send resumes to Careers@UTR.org